Disclosure of personal information
Personal information about students studying with AITT may be shared with the Australian Commonwealth Government and relevant State Governments (in the case of State Funded Public Training) and other such designated authorities. This information includes personal and contact details, program enrolment details and changes, and any disabilities that the Student is required to disclose. Any person or organisation to whom personal information is disclosed as described in this procedure will be required to not use or disclose the information for a purpose other than the purpose for which the information was supplied to them. AITT shall not disclose Personal Information to an external company or third party. Personal information shall not be sold to anyone and shall not be used for promotions independent of the RTO. Personal information shall be destroyed, if there is no longer any legitimate purpose in retaining such information and that the record retention periods imposed by the state and federal governments have been exceeded. AITT will not, under any circumstance, disclose an individual’s personal information to another person or organisation unless:
1. The individual concerned is reasonably likely to have been aware, or made aware that information of that kind is usually passed to that person or organisation;
2. The individual concerned has given written consent to the disclosure;
3. AITT believes on reasonable grounds that the disclosure is necessary to prevent or lessen a serious and imminent threat to the life or health of the individual concerned or of another person;
4. The disclosure is required or authorised by or under law.
Security of Personal Information
AITT will take all reasonable steps to ensure that any personal information collected is relevant to the purpose for which it was collected, is up to date and complete. AITT will store securely all records containing personal information and take all reasonable security measures to protect, personal information collected by us from unauthorised access, misuse or disclosure. Persons using our websites and e-learning sites may do so aware that the sites do not collect information of a personal nature from such visits. Information submitted digitally to our organization (i.e. electronic data, using an electronic form or application or by sending an email) is collected and used for the purposes that it is provided. For example, if you request information about a course, the RTO will use the information to process your inquiry. AITT may also use personal information collected as above to provide or offer further services and products and to manage our business relationships.
Right to access and correct records
Individuals have the right to access or obtain a copy of the personal information that AITT holds about them. Requests to access or obtain a copy of personal information must be made in writing and individuals will be required to provide two (2) acceptable forms to prove their identity. There is no charge for an individual to access personal information that AITT holds about them; however we may charge a fee to make a copy. Individuals will be advised of how they may access or obtain a copy of their personal information and any applicable fees within 10 days of receiving their written request. If an individual considers their personal information to be incorrect, incomplete, out of date or misleading, they can request that the information be amended. Where a record is found to be inaccurate, a correction will be made. Where an individual requests that a record be amended because it is inaccurate but the record is found to be accurate, the details of the request for amendment will be noted on the record. Written requests for access to or to obtain a copy of personal information held by AITT should be sent to: Chief Executive Officer Australian Institute of Technology Transfer Suite 2 No 4 Brodie Hall Drive Bentley Western Australia 6102.
Copyright 2019, AITT, v1.2